Free Kanban Card Templates

For software development, the front of a Kanban card may include information such as a description of work to be completed, the person or team assigned to the task, and estimated timeline. On the back of the card, metrics such as starting and ending dates, blocks in progress, and lead time can be recorded. These metrics can then be used to improve future workflows. In manufacturing or inventory management, the front of a kanban card may list a description of the part or product, instructions on quantity of parts and processes to be completed, lead time, supplier, order and due dates, and more. These cards should also include information on where to put them once they have been used. Since they are an essential part of maintaining workflow, the cards themselves need to be managed carefully.

One example of how physical Kanban cards are used in production is the two-bin system. In this system, items are pulled from one bin until it’s empty, at which point the Kanban card for that bin gets turned in, and items are pulled from a second bin. An order is placed to replenish the first bin, and that order should be completed before the second bin is empty. Ideally, the system creates a continuous flow of work between the two bins. Some extra inventory can be kept on hand in case an order is delayed. To keep the process flowing, the Kanban card needs to indicate what parts are being ordered and any other pertinent information, including what to do with the card once the order has been placed.

Depending on the type of product being produced, the scale of the production system and other factors, a manual system with physical Kanban cards may work better in some cases while an automated, electronic system may be more beneficial for others. And, some situations may call for a combination of both. Electronic Kanban may be beneficial for easily collecting metrics and making changes remotely.

The Kanban templates included here are free to download and print, and they can easily be customized. You’ll find card templates for both Excel and Word, as well as two Kanban board templates for PowerPoint. Whether you’re managing inventory in a stockroom, streamlining a production process, or need a simple Kanban board for visual project management, simply select the template that best matches your needs, and click on the free download. Customize the template by changing the information included on the card or adjusting the format.